Some fleet customers may be exempt from sales tax. In these cases, a monthly tax-exempt report detailing these transactions will be sent. The total for each tax-exempt card type will be reported on a monthly basis and will be deducted as an adjustment. A separate report will be sent for Voyager and WEX, where applicable.
For questions on sales tax or fuel excise taxes, or reimbursement for these adjustments, marketers should consult their tax advisor. *
To be setup as a Voyager tax exempt merchant please send a request to firstname.lastname@example.org. No setup required for WEX tax exempt customers.
* With respect to Payment Transactions where the fleet cardholder (the “Cardholder”) holds itself out as a tax-exempt person or entity (collectively, a “Tax-Exempt Transaction”), Clark presently provides or causes to be provided to the Company the following information: Merchant number, DBA Name, Currency Code, Purchase Date, Product Code, Fuel Qty, Tax Rate, Tax Amount, Tax ID Number, Tax Description, Customer Number and Customer Name (although Clark reserves the right to change the categories and types of information so provided). The Company acknowledges that such information is acceptable and sufficient for the Company’s tax reporting and filing purposes.
The Company acknowledges and confirms that (a) Clark does not provide any assurance or guaranty that the Card Holder or Tax Exempt Transaction is, in fact, tax exempt, (b) Clark does not retain any Card Holder information and cannot provide the Company with any such information, (c) Clark makes no representations or warranties as to the accuracy of the tax rates or fuel quantities included in the information Clark provides it being understood that such information is provided by the Card Holder at the time of purchase and (d) the Company may, at any time, request in writing that Clark (and Clark may, at any time, notify the Company in writing that Clark will) discontinue providing information to the Company.